Facility Use Guidelines

General Safe Practices

The occupant shall adopt and follow safety measures during its operations at the college facility

Cooperation

The occupant is expected to cooperate with college personnel to promote safe operations. The occupant should review the specific facility use guidelines below, and any additional safety and security recommendations, with college personnel prior to use of the facilities.

Facility Use Guidelines

Facility use shall be conducted in compliance with all applicable statutes, rules, and regulations, and with college policy.
The occupant and/or participants shall not smoke, nor serve or use alcohol or narcotic drugs, during use of the facility subject to the college's policies and procedures.
The occupant shall not use glitter or confetti at any of the College facilities.
The occupant shall not use open flames or candles at any of the College facilities.
The occupant shall require participants to wear appropriate clothing and shall furnish such clothing if necessary.
The occupant shall provide adequate supervisory personnel to ensure that the foregoing guidelines are implemented and followed at all times during facility use.
The occupant shall not change or alter the usage of the facilities or equipment.
The occupant shall assume full responsibility for damage to the facilities and equipment during the time period assigned to them or they may be subject to additional fees.
The occupant shall be aware of the location of any available emergency equipment.
The occupant shall observe college vehicle parking guidelines. The occupant shall not allow any parking in areas marked with red, indicating a fire lane.
The occupant shall maintain all occupied facility areas in a clean, well-organized manner.
Any electrical tools, appliances, or extension cords used by the occupant shall be in good condition. Extension cords are to be taped to the floor to avoid a trip hazard.
Roadways and sidewalks to be used shall be inspected by the occupant and must remain clear of obstructions during use.
All materials used shall be properly handled, stored, or stacked.
All means of access or egress shall be identified by the occupant and communicated to participants.
The occupant shall identify and inform participants of any areas in which travel is not permitted.
The occupant shall provide signs and markers necessary to inform participants of rules and maintain the facility in a safe manner.
The occupant shall maintain a list of emergency agencies and phone numbers at all times.
The occupant agrees to allow EAC to review any advertisements and promotional materials at least two weeks prior to the activity and prior to their public release. Copies of these materials are to be submitted to the EAC Marketing Department, (928) 428-8911.
The occupant shall provide ten (10) complimentary courtesy tickets (in the event tickets are used) for use at the discretion of the College. Tickets are to be received by the College no later than two weeks prior to the date of the scheduled event.
The occupant agrees to make Final payment 10 business days BEFORE the scheduled event. Failure to do so will result in the cancellation of the event.
The occupant shall provide a Certificate of Insurance for liability in the amount of no less than $1,000,000 and name Eastern Arizona College as an additional insured 10 business days BEFORE the scheduled event. Failure to do so will result in the cancellation of the event.
By selecting YES, the occupant agrees to the terms outlined here.
**To ensure the success of the event, please contact Eastern Arizona College at least 5 business days prior to the activity to confirm the usage and arrangements. 928-428-8201

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